Farmers market vendor checklist and day sheet

Before the season

Market application and vendor fee paid

Certificate of insurance (product liability), naming the market if required

Sales tax permit and resale certificate, as applicable

Scale certified or registered with state weights and measures (if selling by weight)

Cottage food registration or label review, or food handler permit for prepared foods

SNAP/EBT authorization or market token agreement

Nursery, egg or dairy licenses your products need

Night before

Harvest list and counts

Preorder pick list printed

Card reader charged, plus a backup battery

Offline mode tested at the market site

Price signs (per lb, each, bunch)

Change float (e.g. $150: 20 × $1, 10 × $5, 5 × $10)

Load list

Tent 10×10 and 4 weights (25+ lb each)

Tables and tablecloths

Bins and baskets

Scale

Bags

Signage and banner

Cooler with thermometer

Hand sanitizer

First aid kit

Trash bag

At the booth

Preorder pickups checked off by name

Samples handled to market rules

Temperature log for cold items

Day sheet (fill in at close)

Market name, date, weather

Opening cash

Closing cash

Cash sales (closing − opening)

Card sales: total and count

SNAP and tokens collected, by type

Preorders picked up

Preorder no-shows

Brought / sold / unsold, per item

Market fee owed (flat + %)

Notes for next week

Note

Requirements vary by state and market. Have a lawyer or your extension office review.